In case you are a writer or an academician, you have already heard about copy editing. However, what is it; and why is everybody stating it is important? It is the process of correcting as well as revising the already written material. This material is called a copy. Copy can be written on any topic and in different forms, from essays to manuscripts or website content. A copy editor should possess the necessary skills to detect and correct mistakes in grammar, spelling, stylistic, punctuation and flow. Prior to editing, a copy editor should identify what exactly needs to be fixed in order to make the text perfectly written. Most likely, a copy editor will look for the answers on the following questions:
The copy editor should make sure that the writing suits to the target audience. When the copy editor is aware of the potential readers, he/she is willing to confirm whether the writing can be easily perceived by the target audience.
Comprehending the main purpose of writing will help a copy editor make sure that the purpose is clear and concise.
The duty of every copy editor is to make sure that the length of writing as well as paragraphs and sentences fits for the target audience. In case some text parts are too extensive, the copy editor will either shorten the text or will cut some text sections, mainly in long writings. On the other hand, when some text part required more data or information, the copy editor will suggest expanding the writing.
Knowing the exact deadline helps the copy editor to understand how much time has left for editing. In case your deadline is short, the copy editor will need to work fast in order to make sure that the writer has enough time to double check the altered writing and make any revisions offered by the copy editor.
It is also important for the copy editor to be aware whether the writer has a plan to include more information after the editing. The copy editor will not make an assumption that the writer omitted some text parts or failed to cover the topic.
This question may seem a little bit off the topic. However, every copy editor should be sure that his/her work will be paid. When the writer does not plan his/her budget properly and it appears that there is no money to pay for copy editing, it can ruin the relationship with the copy editor and may result in late material submission.
The copy editor makes sure that all the facts are right, and that the entire writing will not cause any illegal actions. The copy editor needs to know whether pictures, graphs, diagrams and tables will be included in the writing (if so, the editor needs to know whether he/she has to edit them too). In case you have any other additional details about your writing, it will be better to inform the editor about them. It will help the editor to make your writing better.
The most understandable answer to the above-mentioned question is making the writing the best one. Copy editing is the process of making sure that the text is clear, clean and of course consistent in terms of style, spelling, grammar and punctuation. The edited text should be appropriate for the target audience and convey the intended purpose. In addition, the copy editor makes sure that the text is ready to be published. However, it is important to remember that there are some things that cannot be done by the copy editor. For example, text rewriting, ghost writing, paraphrasing and conducting the research work except for the checking of facts.
In order to be sure that the copy editing is done according to writer's standards, the copy editor will need answers to the following questions:
The copy editor wants to check whether the writing is jargonized or convoluted. To see whether the long phrases are replaced with the short ones. Remember that long phrases as well as long paragraphs can exhaust the reader. As a result, he/she will easily lose interest in your writing.
This situation is similar to the above discussed. In case some information is not really necessary or irrelevant, the editor will make sure that only relevant text is included in the writing.
Remember that introduction should be interesting for the reader. It should be informative enough and make the potential reader want to read the paper till the last page.
If you present a non-structured text, it will not bring you success. Please try to make it easy on the editor, target readers and of course yourself by following the outline and carefully transitioning from point to point. There is no doubt that it will be partly provided during the editing process. However, it is important to give your editor a sound start.
Does it look like the paper was written by many people? Keeping the writer's tone and style is important during the writing and editing processes.
Will the reader be impressed with the writing after he/she finishes reading it? If the answer is 'No', then the editor will need to make sure that the final thought is cleat and strong. Whether your aim is to leave the readers with a thought-provoking idea or teach a lesson, the copy editor should assist you with your conclusion an make sure that it is strong and comprehensive.